If your client reads Spanish more comfortably than English, sending an invoice in Spanish removes friction: their accounts team can file it without translating, and there's less room for misunderstanding about amounts and due dates. This guide covers the vocabulary, a complete example, and the legal points that matter depending on where your client is.
Spanish Invoice Vocabulary
- Invoice: Factura
- Invoice number: Número de factura
- Issue date: Fecha de emisión
- Due date: Fecha de vencimiento
- Bill to / Client: Facturar a / Cliente
- Description: Descripción (or Concepto, common in Spain)
- Quantity: Cantidad
- Unit price: Precio unitario
- Amount: Importe
- Subtotal: Subtotal
- Discount: Descuento
- Tax / VAT: Impuestos / IVA
- Total due: Total a pagar
- Payment terms: Condiciones de pago
- Payment method: Forma de pago
- Bank details: Datos bancarios
- Tax ID: NIF (Spain), RFC (Mexico), or your country's equivalent
Example: A Bilingual Invoice
A web developer billing a client in Madrid. The labels are in Spanish; descriptions can be in either language as long as the client understands them.
- Factura nº: 2026-031 · Fecha de emisión: 10/10/2026 · Fecha de vencimiento: 25/10/2026
- Facturar a: Estudio Norte S.L., Calle de Alcalá 120, 28009 Madrid
- Diseño de página web (1 × 1.800,00 €): 1.800,00 €
- Mantenimiento mensual, octubre (1 × 150,00 €): 150,00 €
- Total a pagar: 1.950,00 €
- Forma de pago: transferencia bancaria · IBAN: [your IBAN] · BIC: [your BIC]
Useful Phrases for Notes and Terms
- Gracias por su confianza. (Thank you for your business.)
- Pago a 15 días desde la fecha de factura. (Payment due within 15 days of the invoice date.)
- Por favor, indique el número de factura en la transferencia. (Please include the invoice number with your transfer.)
- Operación con inversión del sujeto pasivo. (Reverse charge applies: used by EU businesses billing other EU businesses.)
Legal Points to Check by Country
- Spain: Invoices issued by Spanish businesses must include both parties' tax IDs (NIF) and the IVA breakdown, and Spain is introducing VeriFactu rules for invoicing software. If you're registered in Spain, check with a gestor or accountant.
- Mexico: Businesses registered in Mexico must issue official electronic invoices (CFDI) through an authorised provider. A PDF invoice doesn't replace a CFDI.
- Foreign freelancers billing Spanish-speaking clients: Your own country's invoicing rules apply. A Spanish-language invoice is a courtesy that helps your client; it doesn't change your tax obligations.
- US businesses with Spanish-speaking customers: A Spanish or bilingual invoice is fine as long as it contains everything your own records need.
Getting Paid in Euros or Pesos
Agree the currency before you invoice. Clients in Spain will expect euros and usually pay by SEPA bank transfer, so an IBAN in euros (for example from Wise) makes it easy. Our multi-currency invoicing guide explains how to avoid exchange losses, and how to invoice international clients covers the rest.
Create Spanish Invoices Without Translating
InvoiceNexora lets you pick the invoice language for each invoice, separately from the language you use the app in. Choose Spanish and every label on the PDF (Factura, Fecha de vencimiento, Total a pagar and so on) appears in Spanish automatically, while your line item descriptions stay as you type them. The same works for French, German, Italian, Portuguese, Russian, Arabic, Hindi and Urdu. Set the currency to EUR or MXN and you're ready to send.
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